STATE UNIVERSITY OF NEW YORK AT BINGHAMTON

OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION
Policy Type:
Business Affairs

Policy Number:
206

Last Date Revised:
9/25/08 		Policy Title:
Record Retention Guidelines
The following office is responsible for the accuracy of the information contained in this policy:

University Archivist

A.     General Record Retention

The General Record Retention and Disposition Schedule for New York State Government Records (2002) contains guidelines for complying with legal, fiscal, and administrative requirements for records retention and provides advice on cost-effective management of records commonly found in all State agencies.  The schedule provides legal authorization to dispose of common records on a regularly scheduled basis.

General Record Retention and Disposition Schedule guidelines are available on-line at:

http://www.archives.nysed.gov/a/records/mr_pub_genschedule.shtml

If the records in question are not listed in the Records Retention and Disposition Schedule website above, please see item "B" below.

B.  SUNY Specific Record Retention

The University continues to use the 1977 SUNY Records Retention and Disposition Schedule for records specific to SUNY, notably student records and hospital records.  This information is not maintained on the web.  For information regarding these records, please contact:

Yvonne Deligato
University Archivist
deligato@binghamton.edu

Management Procedures
100 - Budget and Finance 600 - Personnel and Payroll
200 - Business Affairs 700 - Binghamton University Foundation
300 - Information Technology and Information Security 750 - Research Foundation
400 - Facilities and Property 800 - Security and Safety
500 - Institutional Services 900 - Office of the Provost