This procedure is designed to provide information and assistance regarding the administration of outside sponsored funds and process to secure funds that will be used to reimburse the department or divisional unit for salaries and benefits paid to State employees from projects administered through the Research Foundation of SUNY.

Questions regarding this procedure should be directed to the Senior Assistant Vice President for Research Administration or Assistant Director, Sponsored Funds Administration.

When an account for an outside sponsored award is established by Sponsored Funds and it includes provisions and funds for reimbursement of employee release time or direct employee payment, the following procedures will apply:

1. The Senior Assistant Vice President for Research Administration issues a memorandum to the Principal Investigator and the appropriate Dean's, Chair's, and/or Vice President's office outlining the IFR funding available.
2. The Principal Investigator is advised to contact Sponsored Funds to verify the information and to obtain information on the process for transferring funds from the sponsored project to a campus Income Fund Reimbursable (IFR) account.
3. Sponsored Funds will complete the Research Foundation of State University of New York Income Fund Reimbursable (RF IFR) form and send it to the Principal Investigator for signature.
4. The Principal Investigator will sign the RF IFR form and forward it to his/her Department Chair and or Dean and or Vice President, for administrative signature. The RF IFR form is then forwarded to Sponsored Funds Administration.
5. Sponsored Funds will forward a copy of the completed RF IFR form to the Business Office and to the Principal Investigator.

Please contact Sponsored Funds for revisions to previously processed Research Foundation IFR forms.