Binghamton University's Information Technology Services has adopted a method used by the U.S. Department of Defense (DOD) in safeguarding against unauthorized access to confidential information on surplus computer equipment.

When an office or department needs to recycle or transfer equipment containing confidential information, it must be delivered to CC-102 (Computer Center, Room 102) where the hard drive will be removed and overwritten in accord with accepted DOD standards by Information Technology Services personnel.

As always, please remember to fill out a Form A when surplusing or transferring any equipment. The Form A can be completed online at:http://facilities.binghamton.edu/PropertyControlForms/forma.htm - but prior to submitting the form, be sure to print a copy and attach it to the equipment.

Delivery of the equipment can be made by the originating office/department or by submitting a work order to Physical Facilities requesting expeditors to pick up and deliver. Do not leave computer equipment unattended or in hallways during transfer.

If the computer equipment is reusable by a campus department, it will be processed using the DOD methods, reloaded with University licensed operating system and programs, and then distributed to another user on campus and a Form A completed to designate the new location for the inventory.

If the computer hard drive is no longer useful, a quantity of them will be hand carried to the recycler and shredded while Information Technology Services personnel observe. A certificate of this process is provided and kept on file. This shredding ensures that there is no way any information can be recovered from the drive.

Please address any questions or concerns directly to Norm Quinn or John Solan in Information Technology Services.