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The following CMS (Campus Mail Services) procedures and information should assist you in achieving faster deliveries and better service. Your cooperation is appreciated. Questions regarding current information and assistance may be directed to the CMS at extension 72914. Addressing standards and Directory assistance can be accessed at: http://facilities.binghamton.edu/cms.htm ADDRESSING
PROCEDURES
A. INTRA-CAMPUS MAIL For faculty and staff: Use person's name and department. Please do not use nicknames, initials, building or room numbers. The Innovative Technologies Complex and the University Downtown Center are serviced by the CMS, and intra-campus mail can be used by following the same procedures. For students: Use #10 plain white envelope. Use student's name and BU Box number. B. INCOMING MAIL For faculty and staff: Addresses must include a name and department in order for it to be deliverable. Use the proper Zip+4 along with the PO Box number for your department. Mail not having a department in the address will be delayed while attempts are made to find the recipient. NameFor students: All mail must include the correct BU Box number to be deliverable. All mail coming in from the United States Postal Service must have a PO Box number. Private shippers will not deliver to a PO Box number, therefore, "4400 Vestal Parkway East" needs to be substituted for the PO Box number. Mail not including a BU Box and PO Box number will be returned to sender. Addressing Sample:
OUTGOING DEPARTMENT MAIL OUTGOING
PERSONAL MAIL
To prevent personal mail from being returned to sender, please be sure to use the correct amount of postage. Stamped mail over 13 ounces must be taken to a Federal Postal Facility or the CMS Personal Postage window. SELF-SERVICE POSTAL UNIT
WINDOW SERVICE The window in the lobby of the Campus Mail Services is open from 11 a.m.. until 2:45 p.m., Monday through Friday. As well as providing an opportunity for students and staff to pick up personal parcels, limited mailing services are available. These include First Class, Priority, Express, Standard Mail, and overseas Air Mail of less than one pound. POSTAL RATES AND FEES Please call the CMS with your questions regarding current rates and fees. You may also call the Binghamton branch of the United States Postal Service at 773-2145 with your questions. The USPS also has an extensive web site. Rate calculator, zip codes, and other useful information is available when you need it. Just go to www.usps.gov for general information. For the rate calculator go to http://postcalc.usps.gov/. SPECIAL
SERVICES
A. EXPRESS MAIL This service provides guaranteed delivery of your letter or parcel to most destinations within the United States. B. CERTIFIED MAIL Certified Mail allows the sender to have proof of sending the item. With Certified Mail, you may also have the recipient sign and send back a Return Receipt to let you know they have received their mail piece. C. PRIORITY MAIL Priority Mail is promoted by the USPS as having a 2 to 3 day delivery time within the United States, however, this delivery time is not guaranteed. Any parcels over 12 ounces are automatically sent at the Priority Rate. It is the CMS recommendation that any time sensitive material should be sent via another method. D. INSURED MAIL Packages needing insurance are sent via United Parcel Service. E. SUPPLIES AND FORMS Supplies and forms for the above mentioned services are available from the CMS. Please make sure to include your department name on all receipts that will be returned to you. INTERNATIONAL MAIL A. ENDORSEMENTS Overseas mail will be sent via regular Air Mail unless otherwise endorsed. For rates, fees, and time of delivery, please check the USPS web site. B. EXPRESS MAIL You may use Express Mail to deliver time sensitive matter overseas with less paperwork than a private shipper requires. Regular Domestic Express Mail envelopes and forms may be used, and customs forms are required for all parcels. C. REGISTERED MAIL When you need to send mail Certified to a foreign country you must use Registered Mail. You may also have a Return Receipt added for proof of delivery. D. M-BAGS Books may be sent at reduced rate by using an M-Bag. E. CUSTOMS FORMS These forms are needed on all parcels between one (1) to four (4) pounds. Most parcels over four pounds need a special customs form. IMEX IMEX is a service provided to the University to send overseas mail at a reduced rate. An IMEX form can be printed off of our web site and bundled with the mail you wish to send this way. Be sure to include your name, department function code, piece count, and type of service desired on the form. Please fill out a separate form for Canada mail. Customs forms are not needed for packages over 1 pound. For express deliveries use the Courier form (only one mail piece per form). IMEX provides a pickup at the CMS every Monday, Wednesday, and Friday. UPS The University has a contract with United Parcel Service to ship larger parcels for us. They provide the opportunity to track and insure the shipment. Also offered is one, two, or three day delivery. UPS shipments are for within the United States only. OGS COURIER This
is a free courier service between certain state agencies.
Please contact the CMS for further details.
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