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The
Agreement between the State of New York and United University
Professional and the Policies of the Board of Trustees requires
that faculty and professional staff certify their presence and report
any absences, and submit such records to the University President or
his/her designee for review on a monthly basis. In addition, the Office
of the State Comptroller and the federal Fair Labor Standards Act requires
attendance certification by supervisors for all employees.
This procedure describes the method by which Binghamton University
satisfies these requirements.
Faculty
Full-time
and part-time faculty members with an academic year obligation will
complete monthly time records, indicating any absences and asserting
their presence. This record
will indicate the use of any sick leave usage as well as the time earned
and will be reviewed by their department chairperson.
The Human Resources office provides these forms to faculty for
their use via their chairpersons and requires that they be returned
to the Human Resources Office no later than two weeks (10 business days)
following the conclusion of each academic semester.
Once received by Human Resources, the records will be reviewed
and input into the State TIMA system.
Professional Staff
These
records will be the basis for validation of any financial settlement
required when a faculty member or professional staff member departs
the University by virtue of resignation, retirement, etc.
Generally, unused vacation days are paid out to the employee
after separation from State service as per the Office of State Comptroller
guidelines. Questions regarding
eligibility for leave credits and the preparation of leave records may
be directed to the contact persons indicated at the conclusion of this
procedure.
In
the event that a faculty/ staff person does not turn in their required
time record in a timely fashion, it may be necessary to hold their paycheck
until the record is completed, approved and submitted.
This would be to assure that the faculty/ staff person has been
present and completing their professional obligation as per University
rules and policies. In addition,
failure for faculty or staff to submit these time records in a timely
fashion could result in the disruption of reporting valuable sick leave
credit toward the payment of health insurance premiums in retirement
after leaving State service.
Contacts:
Employment
Team, 7-6625
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