|
|||||
|
This procedure is written to provide important information regarding student employment at the University; namely, Federal College Work-Study employment and temporary service funded student employment. Another important source of information on this subject is the HR brochure entitled “Student Employment at Binghamton University.” College Work Study Employment
The major objective of the Federal College Work-Study program
is to provide eligible students with an opportunity to secure financial
assistance by placing them in positions they are qualified to fill at
the University. The money they
earn must fit within the federal grant allocations made by the Financial
Aid and Employment Office on campus.
Cooperation from all parties involved in requesting, assigning
and supervising work-study students not only meets the objectives of
that program but also reduces the amount spent in temporary service
payments for student employees. In
addition, the employment experience is often an important way that students
learn skills later applied in the workplace.
Students must meet certain financial aid requirements to be employed
within this program and when approved, are generally given a set dollar
allocation or award. The maximum hourly rate they may earn is $16.72
per hour. This represents the
maximum amount of money the student may earn for their period of eligibility.
Within this, then, departments may hire College Work-Study student
employees to accomplish a range of work within their areas.
The University Payroll Office as well as the Financial Aid and
Employment Office are responsible for assuring that students do not
exceed their allotted work study awards.
In addition, departments are allocated an annual budget for College
Work-Study and they are responsible for assuring there are no over expenditures
throughout each budget year.
Another methodology to hire and pay students at the University
is by virtue of the temporary service student payroll. In order to be eligible for this employment,
the student must be an enrolled student at the University (or another
SUNY unit if a summer hire). The
student employee may not work in excess of 20 hours per week during
the academic year, nor exceed the maximum hourly wage of $16.72 per
hour. The hourly rate paid to these student employees should conform to
the range of acceptable hourly wages in place by virtue of state and
federal regulations.
University departments are responsible for entering all Federal
Work-Study appointments into the Oracle HR system. In addition, departments are also responsible
for establishing the labor distribution schedules for all Work-Study
employees and for the initial appointment to the student assistant payroll.
APPOINTMENT PROCEDURES
Appointment to the student payrolls works much like the procedure for regular faculty and staff at the University. Departments initiate an HR smart form, indicating the type of employment, name of the student, as well as the necessary array of personal and position information required for the Human Resources Office to facilitate the appointment. This information is then received by the Human Resources Office, where input occurs into the Oracle HR system. All required paperwork to facilitate employment, including the I-9 form and tax forms, are required to be completed by the student employee prior to being appointed to the University payroll. This is a matter of federal law. Departments should also establish the appropriate labor distribution (LD) schedule at the time of appointment and change it as needed to assure that the charges to employ the student are charged against the correct account. The exception to this rule is for students with multiple assignments. In that case, the Human Resources office establishes the labor distribution schedule since that is the area where timesheets from multiple assignments at the University converge at one point. Student employees are required to produce photo identification
when they pick up checks and to sign for their paychecks in the distribution
office of the University Union. Paychecks are mailed to student employees
during semester breaks and following completion of the spring semester
or after checks and/or stubs have not been picked up for three pay periods.
It is critical that student employees notify the Payroll Office
of all changes in home addresses to insure prompt and accurate delivery
of their paychecks.
Students are exempt from the payment of social security and
Medicare as long as they are registered and attending classes on at
least a part time basis. Unless
they are registered and attending summer school, they will be required
by federal law to pay these taxes on all summer employment.
Although not represented by a union, student assistants and
Federal College Work-Study students are eligible for membership in the
New York State Employee’s retirement system.
STUDENT TIME SHEETS
Contacts:
Student Employment Team, 7-4185; 7-5327
|
|
|||||||||||||