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GENERAL
Reimbursement
of moving expenses is not mandatory.
It is a procedure established to assist in the recruitment of
qualified candidates, and it is not expected that all new appointees
will be authorized moving expenses.
The
University is authorized to provide up to $3,000 out of state funds
for reimbursement of relocation expenses; however, it is possible for this maximum to be exceeded with Presidential approval.
For the Binghamton University campus, Joseph Schultz, Director of Human Resources, has been named as the President's designee to review over-the-maximum petitions. Claims for such payment must be made within one year of the effective
date of appointment. Original
or carbon copies of all bills of lading/receipts showing payment in
full are required. Photocopies
are not accepted.
The
Department of Audit and Control limits reimbursement to certain actual
and necessary moving and travel expenses.
Generally, these expenses include household goods defined as all reasonable items of furniture, furnishing, clothing, appliances, tools and equipment including necessary expenditures for handling items such as pianos. Not included are items such as automobiles and other motor vehicles, boats, building materials and belongings that are not the property of the appointee's immediate family. No reimbursement shall be provided for household goods and personal effects in excess of 12,000 pounds.
PROCEDURE
After the new employee has signed the offer
letter, the Vice President, Dean or department head will mail the new
staff person to the appropriate forms and procedures available on the University's Accounts Payable and Travel website (http://ap-travel.binghamton.edu/moving.htm). Contact
Persons:
Director of Accounts Payable, Travel, and Revenue Accounting, 7-2356
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