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The Chancellor has issued guidelines
concerning faculty utilization of secretarial services, based on a committee
representing CSEA and the University. Part I of those guidelines reads
as follows:
“Department chairmen, or where appropriate, division chairmen, are to be responsible for establishing procedures and for supervising the use of secretarial services in individual departments of the University." The following guidelines are provided to support the above statement from the Chancellor. These guidelines have already had the benefit of discussion and suggestions by the Vice Presidents and Deans. Questions regarding the implementation of the statement from the Chancellor should be addressed to the office of the appropriate dean. 1. Department
chairmen, program directors, and deans of non-departmentalized schools
are responsible for supervising the use of all State funded secretarial
services assigned to their unit. In that capacity they shall interpret
the guidelines in sections 2 and 3 of Chancellor Boyer’s memo of
June 18, 1975, entitled “Report of Committee on Faculty Utilization
of Secretarial Services,” and make determinations as necessary
of whether or not work submitted to department secretaries by faculty
falls within these guidelines. It is the responsibility of chairmen,
directors, and deans to inform all members of their faculty and all
departmental secretaries of these guidelines, to insure that the secretaries
are not given the burden of making individual judgments in response
to faculty requests. 2. Faculty
with typing and other keyboarding requirements, the status of which
is unclear under the guidelines, shall obtain an interpretation from
the chairman, director, or dean prior to submission of material to a
secretary.
3. With respect
to guideline 2 of the Chancellor’s memo, interpretations regarding
manuscripts will take into account the intent of publication. A scholarly
book or monograph, which might incidentally result in very modest royalties,
may appropriately be typed. Typing of a textbook manuscript is inappropriate.
Typing of reports in connection with work for which a consulting or
other fee has been received is clearly inappropriate. Within a wide
range, supervisors must make judgments of the relationship of a manuscript
to “enhancement of professional or University prestige,” but
recognizing that an expectation of more than trivial direct remuneration
to the author excludes the manuscript.
4. It is clear
that departmental secretaries are not to be assigned typing of theses
or dissertations of faculty or of students.
5. Chairmen,
directors, and deans are responsible for assigning priorities for secretarial
staff, and may limit time assigned for typing approved articles, papers,
and manuscripts because of other demands on secretarial time.
FACULTY UTILIZATION OF SECRETARIAL SERVICES State University of New York Office of the Chancellor
June 18, 1975
To:
Presidents, State-operated campuses
Subject: Report of Committee on Faculty
Utilization of Secretarial Services
The Agreement executed on October 30, 1974,
between the State University of New York and the Civil Service Employees’
Association, Inc. provided for the establishment of a joint State University-CSEA
Labor Management Committee on faculty utilization of secretarial services.
This Committee, composed of four representatives of
State University management and five chapter officials from CSEA, was
to study the types of secretarial support required by departmental faculty,
and recommend general guidelines on the assignment of secretarial services
within academic departments.
I have reviewed the Committee’s report, and I
endorse the following guidelines:
Ernest L. Boyer
Employment Team, 7-4939
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