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GENERAL
Educational
leave may be granted to employees in the classified service who meet
the requirements set forth below. The
objective of granting such leave is to provide the employee an opportunity
to obtain the qualifications and training necessary to achieve career
goals within State service.
Purpose
Educational
leave without salary may be granted for study in an academic institution
or for other training programs designed to expand employee skills and
enhance advancement opportunities.
Eligibility
Any
permanent full-time or part-time classified service employee who has
completed at lest two years of continuous State service at the University
is eligible to apply for educational leave.
In computing continuous service for the purpose of this section,
periods of vacation leave and sick leave with salary shall be included;
periods of leave of absence, other than vacation and sick leave with
salary and periods of active service in the military shall not be included.
Extent
of Leave
An
eligible employee may be granted, at the discretion of the appointing
authority, an educational leave of absence without pay for a period
not to exceed a maximum of two years.
Application
Application
for educational leave should be submitted in writing to the employee’s
supervisor no later than six months in advance of the requested effective
date of the leave unless such requirement is expressly waived by the
appointing authority. Each application
shall include a statement that outlines the program to be pursued and
cite the expected benefits to the employee and to the University.
Approval
The
employee’s supervisor will respond, within 30 days, in writing
with the initial decision. If
the request is approved at this level, it is then forwarded to the appropriate
authority for review and approval.
For those employees under the aegis of Harpur College, the Dean’s
office must review and render all final decisions regarding educational
leaves. The Dean’s office
will collaborate with the supervisor regarding the request and then
recommend the final decision to the Office of Human Resources.
For all other employees, the final review and decision will rest
with the appropriate Vice President, Dean or Director.
If a request is denied, the supervisor will upon request, provide
the employee with a written explanation of the reasons for the denial.
Appeal
A
denial of educational leave may be appealed to the Associate Director
of Human Resources. The Associate Director of Human Resources or
his/her designee will meet with the employee and will consult as appropriate
to review the decision. In the
case of Harpur College, the Human Resources Office will confer with
the Dean’s office on the matter.
Human Resources will then discuss the matter with the appropriate
Vice President and recommend a final decision.
The results will be communicated to the employee in writing and
there shall be no further appeal.
Contacts:
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