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Whenever a department intends to fill any classified civil
service position, they must complete the required web form requesting
either a new position (if that is the case) or permission to fill an
existing position. This form
is reviewed and approved through channels, arriving in the Office of
Human Resources for appropriate action.
If the position is new, staff from Human Resources must be given
enough information to classify the job in the correct manner.
In general, that information can be included on the web form
unless it is a level above SG6, which requires additional paperwork
via the Department of Civil Service.
Once the request has been received and the position either
classified or assurance is made that the appropriate classification
already exists, the department will work with Human Resources on next
steps. If the position is within the competitive service
of civil service, the appropriate list must be ordered by Human Resources
and canvassed accordingly to identify candidates. If the position is within the non-competitive
or labor service, no competitive list is needed and the department and
Human Resources will work together to see that the job is posted as
per the union contracts.
Recruitment Process
For permanent competitive class titles, the appropriate classified
service eligible list is ordered and canvassed. In addition, the position will be posted as
per union contracts for internal consideration as well. The department must then schedule interviews
with candidates. After interviews
occur, the department communicates back to the Human Resources Office
who they have selected and appointment occurs soon thereafter.
For non-competitive and labor class positions, the jobs are
posted as soon as approval has been given to fill the lines. Human Resources and the department review applicants,
and make determinations regarding which candidates are eligible for
interviews. Interviews then
occur and selections are made.
Temporary Appointments A temporary appointment for a period of employment of less
than three months may be made without regard to existing eligibility
lists within the competitive service.
A temporary appointment for a period of employment of more
than three but less than six months must be made from the appropriate
eligible list but without regard to relative standing of the appointee
on the list.
A temporary appointment for a period of six months or more
must be made from among the three highest scoring acceptors on the list.
Temporary appointments for non-competitive and labor class
positions also fall within the rules of civil service. As such, one six month appointment may be made
as a temporary employee and in some circumstances, a minimal extension
may be made for a given individual in this class of employment.
Beyond that, only in very special circumstances may extended
temporary appointments be made.
Appointment Process Once selection is made, the department should forward an
HR smart form to the Human Resources department for processing. An appointment letter will be created in Human
Resources, confirming the details of the appointment. All offers are contingent upon the satisfactory
completion of an INS form I-9 and approval by the Department of Civil
Service.
Contacts:
Employment Team, 7-4939
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